Hivos International

Grants Finance Officer

To support our office, generate new initiatives and mobilise resources we are looking for a Grants Finance Officer
Number of hours: 
Fixed Term Full Time
Region: 
Southern Africa
Office: 
Harare, Zimbabwe

Hivos Southern Africa Hub,  aims towards an open and green society, inspired by humanist values such as freedom, dignity, responsibility and curiosity. Our objective is that every person can live in freedom and dignity on a planet that is sustainable. We pride ourselves as upholding the principles of Social innovation of generating new ideas and approaches that resolve existing social, cultural, economic and environmental challenges for the benefit of people and planet.

The Regional SRHR Fund (RSRHR Fund) is a regional mechanism that was set up by Ford Foundation and Hivos Southern Africa in 2010 to strengthen regional work in the region on SRHR with a view to improve coordination efforts to address major SRHR issues. The fund is focusing its efforts on Adolescent and Youth Sexual and Reproductive Health and Rights (ASRHR). To do so, it is supporting civil society responses to a diversity of ASRHR issues that are relevant at both the national and regional levels using grant-making as the main mechanism of support.    It also convening meetings to foster improved partnerships and collective effort among regional and national organizations in response to the need for improved coordination and collaboration. The Fund also seeks to support efforts to advocate and take actions that can lead to improvements in the availability and accessibility of SRHR services for adolescent and youth with a focus on the most vulnerable people.  

Hivos Southern Africa receives additional funding for the RSHR Fund from Sida in Lusaka to enable it to expand the breadth and focus of its work.This will require the recruitment of a team of people to work together over the next four years to undertake a series of inter-related activities including grant making, capacity building, advocacy, research, convening meetings and knowledge management.  It will also include a component involving youth researchers who will be supported to undertake research to identify some of the key ASRHR issues in the region.

To support our office generate new initiatives and mobilise resources we are looking for a Grants Finance Officer.

 

Functional context

The Grants Finance Officer:

  • Leads in the review of the financial reports submitted by the Grantees  and makes recommendations to the Programme Manager (PM)  on further disbursements;
  • Conducts Regional visits to verify Grantee  financial records, as needed;
  • Leads and coordinates with the Finance Tender Support & Compliance (FTSC) Officer who will assist in ensuring effective financial management at the SRs level.
  • Performs OSIRIS (Information Management System) related functions, which include accounting for the Programme Management Unit (PMU) and performing financial assessments for SRs.
  • Works closely with the Sida Finance and Compliance Team to ensure that Grantee concerns are addressed and finance reports are in order;
  • Assists the FTSC Officer to function as internal controller for quarterly Grantee  financial monitoring purposes;
  • Together with the FTSC Officer Develops and implements an effective internal audit system in the  Programme for both the SRHR Fund  and Grantee  levels and monitor any recommended follow-up actions;
  • With the PM  and the FTSC Officer, ensures the proper implementation of external audits of the SRHR Fund’s  and all Grantees’  financial statements, in accordance with the agreed audit plan;
  • Monitors progress against the audit plan and sets up a process for reviewing and following up audit recommendations at both the SRHR Fund  and Grantee  levels;
  • Liaises with consultants and training facilitators to identify and address technical assistance needs, including designing training, to strengthen the financial management capacity of finance staff and Programme Coordinators and  Officers at the SRHR Fund  and Grantee  levels;
  • Provides Hivos Southern Africa Hub the required monthly financial reports for Regional office Reporting purposes
  • Together with the Admin & Finance 0fficer (AFO), provides advice toPM  on budgetary and financial matters;
  • Liaises with PM  in disbursing grants to programme implementers;
  • Reviews, revises and develops the SRHR  Programme  fiscal and administrative policies and ensure that these policies are applied in daily practice;
  • With the PM  and Finance Manager develops and implement the financial processes for the Programme;
  • With the FTSCO, ensures that adequate internal controls are in place that are compliant with Hivos and Sida  requirements;
  • With the FTSCO, ensures budget tracking, sound financial management, including programmatic budgeting, quarterly spending projections, monthly spending reviews, and monitoring of payments;
  • With M&E Officer , Senior Programme Officer and Programme Officers and in coordination with the FTSCO, monitors the achievement of indicators, including programme achievement and budget expenditure, and ensures that variance analysis is conducted, and prepares the Programme Unit Report.

 

Qualifications

  • Relevant Masters Degree in Finance or Equivalent
  • Relevant work experience: at least 5 years
  • Work experience in an international environment.
  • Good Analytical skills
  • Work experience in budget design and control and project accounting.
  • Expert in budget development
  • Experience in working with and sensitivity for young people and adolescents.
  • Excellent organisational, writing, analytical and administrative skills
  • experience in financial management on similar sized donor-funded projects, with demonstrated experience in funds control, monitoring of fraud and abuse and demonstrated success in managing sub-contracts/sub-grants with both local and international organisations.
  • Self motivation and enthusiasm and ability to work under own initiative

Hivos offers a challenging position in an international environment.

The Grants Finance officer position will be based in Harare, Zimbabwe and reports to the Program Manager of the SRHR fund, based in South Africa. Hivos welcomes International & Regional applicants but can only offer a position to only those with a valid workpermit for Zimbabwe. Hivos can only offer employment on local terms and conditions.

For more information on Hivos visit www.hivos.org

If you meet the above mentioned qualifications (please look carefully), send a letter  explaining your motivation and your CV to:

Hivos e-mail:                 sa-hub@hivos.org

Deadline:                      20 December 2017

Please note that only short listed candidates will be contacted.