Grants Officer (Fixed term contract-full time)

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Job context

Hivos Southern Africa Hub,  aims towards an open and green society, inspired by humanist values such as freedom, dignity, responsibility and curiosity. Our objective is that every person can live in freedom and dignity on a planet that is sustainable. We pride ourselves as upholding the principles of Social innovation of generating new ideas and approaches that resolve existing social, cultural, economic and environmental challenges for the benefit of people and planet.

The Strong in Diversity, Bold on Inclusion programme, is a consortium of partners, bringing together African LGBT+ networks, research institutes, international NGOs and linking pins to multinational corporations. The programme aims to ensure that LGBT+ communities are more resilient and experience greater socio-economic and well being with people and institutions that acknowledge and respect the human rights of LGBT+ people and societal leaders that safeguard and ensure the socio-economic inclusion of LGBT+ people.

Hivos Southern Africa leads a consortium that brings together African LGBT+ networks, research institutes and international NGOs who co-designed this program. In five African cities the programme supports LGBT+ organisations directly, while it also works to create a critical mass of allies for human rights and inclusion of LGBT+ persons. To help us finalize the co-design phase of the program and lead it when the pending funding agreement is signed, Hivos Southern Africa is looking for a:

Grants Officer (Fixed term contract-full time)

Aim of the job

The Grants officer provides financial support to the Programme. In this supportive role, the GO applies financial and accounting procedures and sustainability requirements and collects and applies Hivos’ expertise on donor requirements in designing and realizing budgets and deployment.

Functional context

The Grants Officer:

  • Leads in the review of the financial reports submitted by the Consortium and makes recommendations to the Programme Manger (PM) on further disbursements;
  • Conducts Regional visits to verify Consortium members financial records, as needed;
  • Leads and coordinates with the Finance Tender Support & Compliance (FTSC) Officer who will assist in ensuring effective financial management at the Consortium level.
  • Performs OSIRIS (Information Management System) related functions, which include accounting for the Programme Management Unit (PMU) and performing financial assessments for the Consortium .
  • Assists the FTSC Officer to function as internal controller for quarterly Consortium financial monitoring purposes;
  • Together with the FTSC Officer Develops and implements an effective internal audit system in the UK AID Programme for both Principal Recipient and Consortium levels and monitor any recommended follow-up actions;
  • Together with the PM and the FTSC Officer, ensures the proper implementation of external audits of the PR’s and all Consortium’ financial statements, in accordance with the agreed audit plan;
  • Monitors progress against the audit plan and sets up a process for reviewing and following up audit recommendations at Consortium levels;
  • Liaises with consultants and training facilitators to identify and address technical assistance needs, including designing training, to strengthen the financial management capacity of finance staff and Programme Coordinators and  Officers at PR and Consortium levels;
  • Provides Hivos Southern Africa Hub the required monthly financial reports for Regional office reporting purposes
  • Together with the Administration and Finance Officer (AFO), provides advice to PM on budgetary and financial matters;
  • Liaises with PM in disbursing grants to programme implementers;
  • Together the PM and Grants Finance Officer develops and implement the financial processes for the programme;
  • With the FTSCO, ensures that adequate internal controls are in place that are compliant with Hivos and programme  requirements;
  • With the FTSCO, ensures budget tracking, sound financial management, including programmatic budgeting, quarterly spending projections, monthly spending reviews, and monitoring of payments;
  • In coordination with Programme Coordinator and the FTSCO ensures that variance analysis is conducted, and explanations of variances are explained.


  • Relevant Masters Degree in Finance or Equivalent
  • Relevant work experience: at least 5 years
  • Work experience in an international environment.
  • Good Analytical skills
  • Work experience in budget design and control and project accounting.
  • Experience in working with and sensitivity for SRHR and LGBT+ groups
  • Excellent organisational, writing, analytical and administrative skills
  • Experience in working with the donor  systems and procedures an added advantage
  • Self motivation and enthusiasm and ability to work under own initiative

What we offer

This position will be based in Hivos Southern Africa in Zimbabwe. Hivos welcomes International & Regional applicants but can only offer a position to only those with a valid work permit for Zimbabwe. Candidates who identify as part of the LGBT+ community are strongly encouraged to apply. Hivos can only offer employment on local terms and conditions.

Contingent upon funding