Hivos International

Terms of Reference: Consultancy to facilitate an Adaptive Planning and Learning Workshop

Hivos East Africa seeks applications from qualified consultants to undertake:
Vacancy Name: 
The facilitation of an Adaptive Planning and Learning Workshop
East Africa
Nairobi, Kenya

About Hivos

Hivos seeks new solutions to persistent global issues. With smart projects in the right places, we oppose discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources. We cooperate with innovative businesses, citizens and their organizations. We share a dream with them of sustainable economies and inclusive societies.

Background of project

Pursuant to our mandate, we are currently implementing a programme called Civic Engagement for Open Contracting with the overall objective of opening up public contracting, improving financial efficiency of public spending – getting better value for money - as well as creating a more equitable and favourable business environment. 

This project seeks to improve public procurement through three core elements:

1. Public disclosure of open data and information about the planning, procurement, and management of public contracts.

2. Participation and use of contracting data by non-state actors at appropriate points in the planning, awarding, and monitoring of contracts. Participation involves appropriate communication, consultation, and collaboration to make sure increased information is used to create changes and also involves input into policy to make sure that contracting follows a set of clean, widely understood rules.

3. Accountability and redress by government agencies or contractors acting on the feedback that they receive from civil society and companies, leading to real fixes on the ground, i.e. better public goods, services, institutions or policies.

Description of assignment and expected output

The project will be convening an Adaptive Planning and Learning Workshop for partners from Kenya, Malawi and Tanzania. The workshop will be hosted in Lilongwe, Malawi on 5-7 March 2018. The overall objectives of the workshop are:

  1. Review, discuss and agree on an adaptation proposal;
  2. Understand the partner ecosystem & identify the role and contribution of each partner to the ecosystem;
  3. Draft lobby & advocacy plans with key goals for 2018-2020;
  4. Review and improve partner implementation plans for 2018;
  5. Draft customized support package for each partner.

The facilitator is required to offer substantive and technical guidance towards lobby and advocacy techniques in both open and hostile political environments, campaign strategies, and strategic project implementation plans towards delivering the following expected results of the workshop:

  1. Identification of strategy and focus areas for lobby and advocacy;
  2. Country lobby and advocacy plan 2018-20;
  3. Identification of collaborations between partners to strengthen consistency and focus;
  4. Implementation plan for 2018 for each partner;
  5. Strategies to building a sustainable Open Contracting movement.

Roles and Responsibilities

Attend all sessions of the workshop in Lilongwe, Malawi from the 5 – 7 March 2018 and undertake the following tasks in the relevant sessions:

  • Present a session on lobby and advocacy technique and tools for partners working in a shrinking civic space;
  • Support partners drafting sessions of their country lobby and advocacy plans 2018 – 2020;
  • Support partners drafting sessions of their implementation plans 2018 – 2020;
  • Provide advice to partners alongside staff in evaluation and critique of draft plans;
  • Encourage constructive and participatory dialogue during all sessions;
  • Summarize the points discussed and main points resulting from discussions;
  • Ensure that the relevant workshop sessions start on and are carried out within the prescribed time and that they deliver the expected results.

Who can apply?

The consultant should meet the following requirements:

  • A good understanding of ecosystem mapping;
  • Demonstrated experience in lobby and advocacy techniques and developing campaigns;
  • Over five years experience in conducting and facilitating similar learning and adaptation/ strategic planning workshops;
  • Proven knowledge and experience of using participatory approaches and innovative facilitation techniques; 
  • Confident, persuasive, and able to communicate very well in English;
  • Flexible working hours-ability to work evenings if necessary;
  • Ability to manage various dynamics of diverse groups;
  • Be based in East or Southern Africa.